Unfortunately, I just spent 45 minutes with a customer service representative who could barely speak English to confirm this. The result is that most state courts have introduced new rules relating to pagination. Rather than creating Exhibit numbers, the stamp says “Exhibit NaN.” After the first document, the Initial Value of the Exhibit is changed to “NaN” (referring to Document Number Option number 5 of on page 4 of the how to PDF). I am having trouble using your Dynamic Exhibit Stamps from http://blogs.adobe.com/acrolaw/2009/05/add-dynamic-exhibit-stamps-in-acrobat-using-a-free-stamp-set/#comments to work with my Acrobat X. I get a static stamp with no interaction at all when I place it in my 10.0 stamps folder. Only improvement would be to add ability to handle Exhibit “A”, “B”, etc. In these circumstances, retain the original page numbers and position the new footer such that the page numbers for the entire document are visible and not obscuring the originals. Richard– This is great! Clear and precise. Beginning January 1, 2017, California introduced a new state rule governing pagination of “papers,” motion documents, and motion memoranda — rules 2.109, 3.1110(c), and 3.1113(h). – Select the Mark for Redaction tool I will be sharing this information with our staff. (Subd (c) amended effective January 1, 2017; adopted as part of subd (b); previously amended and lettered as subd (c) effective January 1, 2007. The index must briefly describe the exhibit and identify the exhibit number or letter and page number. The new rules apply to all filings. It’s what we’ve always done. All rights reserved. The Judicial Council wrote of the rule change that: “To provide for consistency, this method of page numbering would apply to both electronic and paper documents.”. To add page numbers to your Word document, switch over to the “Insert” tab on the Ribbon and then click the “Page Number” button in the “Header & Footer” section. When I import “Document Numbering.sequ” I get a warning that the file was prepared using a version older than Acrobat XI Pro and any additional functionality of Action Wizard for Acrobat XI Pro will no longer be available. The Actions are provided as-is, so they are not part of the Acrobat software. The Texas courts have long taken the exact same approach to pagination. Numbering must start with the first page and be consecutive throughout the entire document. It provides that page numbering must begin with the first page and use only Arabic numerals (e.g. Carefully follow the installation instructions or the stamp won’t work dynamically. (2)  Pages from a single deposition must be designated as a single exhibit. It’s best practice, therefore, to add a footer to all pages — exhibits, too — to display the page number. Find out how we’re responding to the impact of the pandemic. For that reason, the practice is to refer to exhibit pages by both document number and page number. Indiana, too, has stipulated that the entire submission must be consecutively numbered in Arabic numerals. If Exhibit isn’t an option, you can create a new label with the “New Label” button. Is there a “Document Numbering.sequ” version prepared using Acrobat XI? Go to the “References” tab in Word and select “Insert Caption.”. Hi, Mayra — not to worry, we’re here to help. Are exhibit page separators still required and, if so, should those pages also be paginated? Interestingly, Actions can also be used to create new capabilities that might not be in Acrobat itself. Copyright © 2020 Adobe Systems Incorporated. The answer is yes, and yes. I’ll share with the rest of the legal secretaries in the office. Adobe Acrobat X Pro allows you to save time and standardize processes by automating routine, multistep tasks in a guided Action. You’re very welcome Deborah! The first page of each paper must specify immediately below the number of the case: (1) The date, time, and location, if ascertainable, of any scheduled hearing and the name of the hearing judge, if ascertainable; (2) The nature or title of any attached document other than an exhibit; (3) The date of filing of the action; and No. The default with Acrobat is to Keep the Tool selected. When I am redacting a PDF I have click on the Mark for Redaction than select the information (ie bank account number) than before I can select another area to select I have to click Mark for Redaction. Subdivision (d) already provides that exhibits, declarations, attachments, the table of contents, the table of authorities, and the proof of service are not counted.“. Thank you for reaching out to the Judicial Council to get confirmation that this is how the rule was intended. The page numbering must begin with the first page and use only Arabic numerals (e.g., 1, 2, 3). Rule 3.1110 amended effective January 1, 2017; adopted as rule 311 effective January 1, 1984; previously amended effective July 1, 1997; previously amended and renumbered as rule 3.1110 effective January 1, 2007; previously amended effective July 1, 1997, and January 1, 2016. Do let us know if there are any other questions or topics you’d like us to look into and write about for you. Please let us know if there are other issues or questions you’d like us to investigate and write about. The Acrobat X Document Numbering Action can automate the entire process allowing you stamp many documents in a few seconds. When including one or more appendices to a filing, either 1) number appendices individually and then number the entire document as a whole, or 2) number the entire document as a whole including appendices.”. How can I make it let me click Mark for Redaction and than go threw the entire document selecting what I need to redact than click Apply Redactions. One such habit in the legal profession has been to paginate certain prefatory sections of court filings using Roman numerals. . Reader cannot stamp documents using a dynamic stamp. eFiling and pagination: How to stay within the rules. The developer of the code was http://www.windjack.com and they would need to make the change. Exhibit pages should start a new section in the document and generally do not have page numbers. be numbered with page “1” being the first page, and all pages consecutively numbered after that. What if your exhibit already contains page numbers, for example, if as an original letter or document it was page numbered? 1, 2, 3). Learn how your comment data is processed. The website of the U.S. Second Circuit neatly explains why pagination matters when eFiling: “Any person viewing a PDF [filing] must be able to enter a page number in the page search field on the tool bar or ‘Go To Page’ field under ‘View’ and have that number match the page number displayed in the filer’s PDF.”. The PDF document you download below includes: Right-click and Choose Save Target As . (Subd (g) amended and lettered effective January 1, 2007; adopted as part of subd (e) effective July 1, 1997.). So, the same rules apply to all filings, whether electronic or paper, throughout California’s state courts. – Chekc “Keep Tool Selected”. Richard– Sorry to come so late into this discussion but do you know if the new pagination rule affects only e-filings or is it now a standard rule for all CA filings whether or not a jurisdiction has adopted electronic filing? Here’s what you can try: There’s more advice on creating a court-friendly PDF in our free downloadable guide: Good article. This is very time consuming. For example, "Exhibit A -- Deed of Trust." Complex cases may have a number of exhibits. The actions were written by http://www.windjack.com which could create the alphabetic numbering you need. To help get to the bottom of this, we reached out to Julie Goren, author of the book Litigation by the Numbers and a guru in all things court rule related. The state’s rules require that eFiled documents (motions, petitions, briefs, appendices, addenda, etc.) (4)  em] Electronic exhibits must meet the requirements in rule 2.256(b). How One Legal became the leader in online legal support, Feedback and testimonials directly from our customers, The top reasons law firms choose One Legal, author of the book Litigation by the Numbers. This is definitely a great help! (Subd (e) amended effective January 1, 2016; adopted as subd (d) effective July 1, 1997; previously amended and relettered subd (e) effective January 1, 2007.). be numbered with page “1” being the first page, and all pages consecutively numbered after that. You can get the Document Numbering Action over on the Actions Exchange on AcrobatUsers.com. The state’s rules require that eFiled documents (motions, petitions, briefs, appendices, addenda, etc.) Or, is this just something not to worry about. (1) Left the original page numbering alone.OR (2) As Jeff and Chris describe, made each attached document an exhibit (likely would have done this either way), given each exhibit a letter (e.g., Exhibit A, Exhibit B), and then numbered each exhibit page with its exhibit letter followed by its document-specific page number (e.g., A-2, A-3; B-5, B-22).I would not have applied consecutive … Manually creating exhibit numbering is time consuming. For that reason, the practice is to refer to exhibit pages by both document number and page number. Terms of Use | Privacy Policy and Cookies (Updated), http://blogs.adobe.com/acrolaw/2009/05/add-dynamic-exhibit-stamps-in-acrobat-using-a-free-stamp-set/#comments. to save to your desktop. Please help this is to time consuming!!!!!!! ), (b) Date of hearing and other information. In this article. Here’s an example from the Second Circuit of an incorrectly paginated filing: Now that the state courts are beginning to require electronic filing they’re encountering the same problem that the federal courts have been dealing with for a long time. Rick: Can you add exhibit stamps with adobe reader x? Thank you. It is important to have a precise way to refer to a given page in an exhibit. Page numbering on exhibits It’s best practice, therefore, to add a footer to all pages — exhibits, too — to display the page number. I do not know if functionality is lost for only documents using “Document Numbering.sequ” or if Acrobat XI Pro is effectively downgraded to Acrobat X for all documents. The first page of each paper must specify immediately below the number of the case: (1)  The date, time, and location, if ascertainable, of any scheduled hearing and the name of the hearing judge, if ascertainable; (2)  The nature or title of any attached document other than an exhibit; (3)  The date of filing of the action; and, (Subd (b) amended effective January 1, 2007; previously amended effective July 1, 1997.).