If an employee seems to have a serious problem that requires his or her time, the employer should deal with it in a way that follows the rules of the company. People miss work for a variety of reasons, many of which are legitimate and others less so. Donot come to the conclusion that Management can terminate the employee … This is seen as a sign of gross negligence of your duties as salesman and willful insubordination. The main reasons behind releasing this kind of document to employees can be: Poor Performance; High Absenteeism or Tardiness; Behavioral issues If a show cause letter is deficient it leaves the employer open to successful action by the employee. After all, you can’t force employees to show up to work on time. Dear Mr.Dhuka, If a employee is absenting for 5 days giving warning or show cause notice is not proper as per principal of natural justice. According to Insert the source that you are citing, such as payroll, attendance records or time clock, you have been absent from work # of absences days over the past time frame this notice covers. Unless a company requires a written excuse from a doctor, for example, it can be difficult to determine if an employee is actually sick when missing work. If you do, you shall invoke the appropriate disciplinary action. Serious Matter When management is in the position of writing a warning letter for absenteeism, they need to remember that this is a serious matter for the employee and could lead to termination of his or her job. According to Absenteeism: The Bottom-Line Killer, a publication of workforce solution company Circadian, unscheduled absenteeism costs roughly $3,600 per year for each hourly worker and $2,650 each year for salaried employees. Investopedia is operated by IAC Publishing, a collection of some of the web's largest and most trusted digital media brands. The Employee Letter of Excessive Absenteeism is sent to an employee to notify them of excessive work missed. • So-called family emergencies that cannot be documented, • Excessive leave on the days before and just after holidays, • Absences that occur on the most important days for the company, • Absences just before or after the employee has received a reprimand​, When management is in the position of writing a warning letter for absenteeism, they need to remember that this is a serious matter for the employee and could lead to. In addition, opponents have concerns that employees will use all their sick days whether or not they need them. [A show cause letter or notice for an employee is issued by the employer. As of the date on this notice, you are being placed on a disciplinary employment status. If you would like further clarification of this or any Company policy, please contact me directly. © 1997 - 2020, Proposal Kit, Inc. All rights reserved. Software › Computer Software › Business & Productivity Software. Get Contractors Contract Pack that includes this business contract document. You may opt-out by. I learned a lot of things from this product. Absenteeism is an employee's intentional or habitual absence from work. At the same time, however, it is important for employers to consider the added costs associated with a sick employee who spreads an illness that gets the whole division - or a lot of customers - sick. A copy of this letter will be put in your office personnel file. For example, an employer or company can issue a show cause notice to an employee in order to get justification about an incidence or happening in the workplace or company. There is no safe formula or template for a show case letter. Opinions expressed by Forbes Contributors are their own. This notice is to inform you of the Company's recognition of what it deems excessive absenteeism, and to describe the events that have occurred over the past Insert time frame this notice covers which have resulted in the need for disciplinary action. But instead of watching the costs of unexpected absences add up, try this six step-process to reduce employee absenteeism: 1. Proper attendance and being on time is necessary for the overall functioning of our company. It needs to clearly state that the employee has violated the policies of the company. Having everything covered in writing has become essential to my success. Insert documentation and/or reference past contacts dealing with this issue. All Rights Reserved, This is a BETA experience. Advocates of such a move, however, argue that paid sick leave makes economic sense because it will help stop the spread of communicable diseases in the workplace and in schools - resulting in fewer instances of absenteeism in the long run - and that sick employees will be able to recover sooner. Absenteeism costs U.S. companies billions of dollars each year in lost productivity, wages, poor quality of goods/services and excess management time. While employers expect workers to miss a certain number of workdays each … Other firms might try a more proactive approach, putting policies in place to focus on responses to employee health concerns, including: The logic with this approach is that healthier, happier employees will be more able and motivated to go to work each day, resulting in increased productivity and higher morale for the individual workers as well as the entire team. Downloadable proposal software, proposal templates, legal contracts and sample proposals. 3. (Excessive sick days, late, sporadic days off, lack of timely notification, etc. Because of your late arrival to work, we had to have someone else step in and cover routes to make up for the missed service call. To address problems like this, some companies, cities and states have moved toward a mandatory paid sick leave policy, where each employee receives a specified number of days each year to use when sick. Create an employee attendance policy Your home for independent, unbiased financial education on the web. Our employees must be dependable, as our customers depend on their prompt arrival to their schedule appointments. • The letter should explain clearly what the unsatisfactory behavior is. For this reason, whether a person is the author of the document, or its recipient, understanding what should and should not be included in a show cause notice is important. Because we are an installation company, we had to rearrange our route for the day to accommodate your tardiness. here. Re: Notice of Excessive Absenteeism. They are professional and chocked full of useful information. Powered by a team of data scientists and financial experts, Investopedia offers timely, trusted and actionable financial information for every investor, from early investors to financial advisors to high net worth individuals.